Airport arrivals & departures
Plan a transfer between the arrival airport, hotel and embassy or consulate. Share flight details, passenger and luggage counts, and the meeting instructions approved by your delegation coordinator.
The service, at a glance
What is embassy and diplomatic car service?
Embassy and diplomatic car service is prearranged ground transportation for diplomatic personnel, visiting delegations and their hosts. Genius Limo coordinates the vehicle, pickup instructions and itinerary so an embassy administrator or travel coordinator can organize each stage of the visit through one reservations team.
Built around your itinerary
From a single transfer to a full day.
Official visits & meetings
Build an itinerary around appointment times, reception entrances and the travel time between stops. For several meetings in one day, request hourly chauffeur service and agree the waiting arrangements in advance.
Delegations & formal events
Request sedans, SUVs or group vehicles for visiting officials and accompanying staff. Separate passenger groups, staggered arrivals and evening receptions can be included in the same transportation brief.
Details that make the difference
A clear plan for the entire visit
An embassy address alone may not identify the correct visitor entrance. Include the approved pickup and drop-off location, the receiving contact and any arrival instructions provided by the host. Allow time for visitor check-in and changes around busy events.
For Washington, DC visits, plan each leg between diplomatic offices, hotels and meeting venues. New York itineraries may involve consulates, delegation meetings and conference venues across several neighborhoods. A city-to-city transfer should be priced as its own journey, with stops and waiting specified.
Tell the reservations team who is authorized to make schedule changes and how the passenger would like to be greeted. If an NDA, special handling of names, language support or additional credentials are required, discuss those requirements before booking so availability and arrangements can be confirmed.
How to arrange your ride
Three steps. One coordinated plan.
- 01
Share the delegation brief
Send the route, dates, party size and protocol preferences. Include all legs of the visit, even when different travelers arrive separately.
- 02
Review the arrangements
Confirm the vehicle class, meeting points, schedule, waiting terms and itemized quote before approving the ride.
- 03
Coordinate changes
Keep the agreed contact available for flight changes or updated meeting times. Added stops and extra waiting may change the fare.
Local coordination. National reach.
Plan the city around your schedule.
Genius Limo coordinates rides through local chauffeurs in its published U.S. service areas. Confirm your exact route, travel date and vehicle with reservations.
Washington, DC
Embassy visits, diplomatic meetings and hotel transfers.
New York City
Consular appointments, delegation visits and conference travel.
Los Angeles
Consular visits and airport-to-meeting transportation.
Virginia service is temporarily unavailable. Service will resume soon. Alaska and Hawaii are not served.
Useful answers before you book
Embassy & Diplomatic transportation FAQs
Can an embassy book transportation for a visiting delegation?
Yes. Genius Limo accepts transportation requests from embassy staff, consular offices and delegation coordinators. Send the complete schedule, passenger counts and pickup locations so the team can confirm vehicles and pricing for the visit.
Is hourly chauffeur service available for diplomatic meetings?
Hourly service can be requested when several appointments or waiting periods are part of the itinerary. Confirm the minimum booking time, planned stops, included hours and additional-time charges in the quote.
Can different delegation members use different vehicles?
You can request separate vehicles for different passenger groups or arrival times. Include luggage and any accompanying staff in each group. Vehicle class, capacity and availability are confirmed for the actual itinerary.
Can you follow specific protocol or greeting instructions?
Share the preferred greeting, display-name instructions, authorized coordinator and meeting point when requesting a quote. Protocol requirements, language support and any NDA must be reviewed before the booking is confirmed.
Does diplomatic transportation include security or special facility access?
This service is chauffeured ground transportation. Protective services, armored vehicles, security clearances and restricted-site access are not included by default. Discuss any special requirement with the reservations team and the receiving facility before booking.
How do I request an embassy transportation quote?
Email booking@geniuslimo.com, call (571) 578-0000 or use the contact page. Include travel dates, locations, passenger and bag counts, vehicle preferences and your coordinator's contact information.
Let’s plan your ride
Plan your delegation’s transportation
Send the schedule once. Let’s work through the pickups, vehicles and timing together.